Polaris Alpha Advanced Systems, a Parsons Company,is seekingan experienced, well-rounded individual to serve asExecutive Assistant to division level leadership teams at theArmy Research Laboratory in Adelphi, MD. Duties will include:
Provides dedicated executive level support to the Division.
Works closely with the front office support staff to ensure that all calendar engagements are posted accurately and in a timely fashion.
Provides Defense Travel System (DTS) support to Division on government travel related matters including preparation of travel authorizations, vouchers and travel payment matters.
Tracks and reviews time reporting of Division/Branch personnel utilizing ATAAPS.
Coordination of Branch Administrative Staff.
Ensure all training and development needs of assigned staff members are meant and up to date.
Schedules meetings for the Division Chief and visiting officials.
Ensures submitted documents clearly identify their intended purpose, represent a completed product, and have been reviewed by or coordinated with all departments having responsibility for, or special expertise in, the matter being addressed.
Stewards and addresses classified materials, ensuring that proper handling, safekeeping and retention procedures are met.
Coordinates, liaises, and collaborates with program offices to gain up-to-date information pertaining to the issue at hand.
Establishes, coordinates and manages systems to oversee the workflow and retention of all written, printed and electronic communications to include internal memoranda and decision documents addressed to the Division and Associate Chiefs.
Administers an automated tracking system for the flow and retention of incoming and outgoing executive correspondence.
This position requires the selected candidates to hold an active Department of Defense Secret level security clearance which requires US citizenship while working in support of a government contract.
Effective oral and written communication skills
Bachelor's degree or 10 years of relevant experience in areas noted above
Demonstrated efficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Project)
Comprehensive working knowledge of Army and/or DoD business systems to include: GFEBS, ATAAPS and DTS
Must be eligible to obtain and maintain, or currently possess Secret clearance.
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