Sep 11, 2019

Office Admin Sr

  • DynCorp International LLC
  • Huntsville, AL, USA
Full-Time Defense Facilities Logistics Program Management Transportation

Job Description


Job Summary

Directs and coordinates on-site administrative support to a complex contract, project or tasks for maximum utilization of services.

Principal Accountabilities

  • Supervises administrative staff in support of business requirements such as processing timesheets, expense reports, etc. to ensure effective efficiencies in compliance.

  • Plans and coordinates office services and related activities, including the development and supervision of programs for the maximum utilization of services and equipment.

  • Manage the visitor flow, SparePoint sites, support preparation, submission of reports as directed by upper management.

  • Analyzes and organizes office operations and procedures such as preparation of timesheets, personnel, information management, filing systems, requisition of supplies and other clerical services.

  • Plans and conducts meetings, including automated meetings capabilities such as Skype, WebEx, and similar audio video capabilities.

  • Ensures compliance with company policies, procedures and other practices set forth by upper management.

  • Oversees the compiling, preparing and accuracy of invoices for assigned area.

  • Plans, prepares, and coordinates upper management's travel activities, schedules and provides similar travel support information, and coordinates press interviews and special events.

  • Maintains and tracks costs and performance on contracts.

  • Arranges programs, events or conferences by arranging for facilities and caterer, issuing information or invitations, coordinating speakers and controlling event budget.

  • Ensures compliance with company policies, procedures and other practices set forth by upper management.

  • Consults with program management to gather information about program needs, objectives, and function's features for compliance.

  • Ensures compliance with company policies, procedures and other practices set forth by upper management.

  • Writes and maintains reports to update management of relevant information. Status first line management on a regular basis.

  • Creates, maintains, updates and reconciles spreadsheets to support reporting and analysis for Senior Executive Management approval.

  • Responds to requests from SBU or SBA regarding best practices in an advisory capacity.

Knowledge & Skills

  • Demonstrate proficiency in Microsoft applications (i.e., Excel).

  • Strong analytical and organizational skills to oversee multiple work assignments.

  • Excellent writing skills.

  • Excellent communication, effective leadership and interpersonal skills.

  • Able to travel internationally if required for position.

  • Knowledge of functions and operations of United States Military Commands preferred

Experience & Education

  • Bachelor's degree in an associated discipline. Two (2) years of experience in related field may be substituted for each year of the four (4) years college.

  • Four (4) years progressive experience in business occupations is required. Previous government services industry-related experience preferred.

Physical Requirements/Working Environment

  • Work in an office environment in Iraq which may be in austere conditions

  • Must be able to deal successfully with the stress of a combat environment and potential high risk to personal safety for prolonged time periods.

  • Work week is typically 5 days per week with a minimum of 8 hours per day.

Occupations

Program Management  

States

AL  

Security Clearance

NO Security Clearance

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