Sep 05, 2019

Administrative Specialist KEYPORT, WA, Keyport, WA, US Administrative Specialist #1369

  • Saalex Solutions
  • Keyport, WA, US
Full-Time Administration Business Defense Government Other

Job Description

Administrative Specialist #1369

Regular Full-Time

Keyport, WA, US

Please click on link below to be directed to our website for you’re application process:

Saalex Solutions is an Engineering and Information Technology company with a focus on Range Operations and Maintenance, Engineering & Logistics Services, Information Technology Services, and Data Analytics Support Services.

Now celebrating our 20-year anniversary, our talent-rich, diverse staff of over 600 full-time employees nationwide (70% military/veteran) is what continues to enable us to be flexible, adaptable, efficient, and easy to do business with.

Because our people are our success, we provide all our full-time employees with top benefits, to include a 401k with a company match - 100% vested from day one, and an employee-owned corporate structure (ESOP).

Deep understanding of user requirements, acquisition/project processes, and state-of-the-art technologies serve as fertile ground for our employees’ personal growth and career progression, and our staff appreciates our employees-first approach in lateral and forward career development.

Apply now if you're looking for A+ company culture, and a long-term home in a safe and friendly community!

Job Summary: Must be able to obtain and maintain a Secret Security Clearance.

Conducts administrative and office support activities for multiple individuals and staff. Maintains a close and highly responsive relationship to the day-to-day activities of the Government customer, staff, and team mates, works fairly independently receiving a minimum of detailed supervision and guidance, referring only unusual problems or situations lacking clear precedents to the Tasking Lead for decision.

Performs various duties requiring knowledge of office routine and an understanding of the organization, programs, and procedures related to the work of the office. The position requires an individual to interface with all levels of the command staff, departments, divisions and others to ensure that responses to action items, data calls, information, or problem resolution are properly acted upon.

The position demands consistency of office operations by independently responding to many of the routine inquiries or ensuring that members of the staff are provided support in response to technical tasks. Handles differing situations, problems, and deviations in the work of the office according to general instructions, priorities, duties, policies, and program goals.

Duties include or are comparable to the following:

- Field telephone calls, receiving and directing visitors, word processing, creating spreadsheets and presentations, and filing. Extensive software skills are required, as well as Internet research abilities and strong communication skills.

- Screens incoming correspondence and other tasks; Independently responds to requests for information concerning office procedures; determining which requests should be handled by the Government Customer, appropriate staff member or other offices.

- Make arrangements for conferences and meetings. Establishes background materials, as directed. May attend meetings and record and report on the proceedings. Reviews correspondence for consistency and conformance with the Naval Correspondence Manual; assures that proper clearances have been obtained, when needed. Collects information from the files or staff for routine inquiries on office program(s) or periodic reports. Refers non-routine requests to Tasking Lead. Explains to Team Mates the Government customer's requirements concerning office procedures. Coordinates personnel and administrative forms for the office and forwards for processing.

- Create/edit Word documents, PowerPoint presentations, Excel Spreadsheets, and process Visio flow charts as required.

- Create, process and research various purchase request, supply orders and training requests.

- Provide Property Management support. Apply barcodes to accountable assets; report and document assets for excess, transfer, and required reporting. Conduct inventories, prepare property passes, and update required databases.

- Update/input data into various databases and applications such as Defense Travel System (DTS), Enterprise Resource Planning (ERP), Joint Personnel Adjudication System (JPAS), Total Workforce Management System (TWMS), Records Management System, property management systems and SharePoint sites.

Experience/Education Required:

HS Diploma
Proven administrative or assistant experience
Knowledge of office management systems and procedures
Excellent time management skills and ability to multi-task and prioritize work
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Strong organizational and planning skills



Security Clearance

Requires Security Clearance

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