Jun 14, 2019

Administrative Support Coordinator I/ CNS - Biology

$2,846 - $4,998 monthly
  • California State University San Bernardino
  • California State University San Bernardino, 5500 University Parkway, San Bernardino, CA, USA
Full-Time Administration Education Other

Job Description

Employment Status:  Full-time, probationary "non-exempt" position.

Work Schedule: Monday through Friday, 8:00 a.m. to 5:00 p.m.

Salary: $2,846 to $4,998 per month

First Review Deadline:  Applications will be reviewed beginning Tuesday, June 25, 2019

Current employees will be given preferred consideration.

30% Office Support 

  • Process standard and electronic mail
  • Prepare and compose correspondence; creating and maintaining standard and electronic waiting lists, files and recordkeeping systems
  • Coordinate meetings and events
  • Prepare travel approvals and claims for faculty, students and campus visitors;
  • Prepare purchase orders; order and maintain office supplies; preparing reimbursement claims; assisting with course schedule build; coordinate key request
  • Perform other related duties as assigned

20% Information Gathering and Analysis 

  • Maintain, gather, and analyze data and information for various purposes including monitoring class rosters, book orders, faculty office hours, course syllabi, budgets, and financial data 
  • Compile and prepare various reports; and use and maintain office support technology and systems such as word processing, spreadsheets, and databases to produce results.

30% Communication and Interaction with Others 

  • Interact with a variety of campus and community constituents including
  • Work with students, faculty, and staff to assist them or resolve problems; networking to build campus relationships to expedite work and projects 
  • Serve as a primary contact and/or resource to outside parties, such as vendors

20% Administrative Support and Office Coordination 

  • Perform administrative duties in support of work unit operations and coordinating work activities including
  • Maintain office procedures related to graduate program
  • Provide lead work direction and coordinating unit work flow; performing administrative duties and/or project work and coordination related to programs, policies, and procedures; organizing and arranging special events; and related activities.

Applicants must have the following:

  • Equivalent to three years of general clerical or office experience
  • Working knowledge of MS Word, Outlook, and Excel. 
  • Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures; thorough knowledge of English grammar, punctuation, and spelling; thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages; ability to independently handle multiple work unit priorities and projects; ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist; working knowledge of budget policies and procedures; ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections; ability to draft and compose correspondence and standard reports; ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature.

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.

The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer.  We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. 

This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter.  Visit the Human Resources Conflict of Interest webpage link for additional information: http://hrd.csusb.edu/conflictInterest.html

This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096)



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