May 16, 2019

AP-AR Coordinator

$50,000 - $55,000 yearly
  • DDB
  • Chicago, IL, USA
Full-Time Accounting Finance

Job Description

Accounts Payable/Receivables Coordinator - Assist with full cycle A/P invoice entry and payment processing in support of full-service advertising agency and cash application processing. 


Responsibilities include:

·       Manage Accounts Payable Incoming Traffic

    • Review A/P mailboxes to ensure timely processing of invoices
    • Correspond with agency to resolve invoices with missing or incorrect coding 
    • Process exception invoice vouchers as needed
    • Ensure accurate and timely processing of invoice vouchers

·       Manage Vendor/MDC Data Entry

    • Manage the data entry process for vendor master data
    • Manage the data entry process for banking and payment data for all vendors
    • Ensure accuracy of vendor data file and release vendors to Agency

·       Manage Vendor Maintenance Requests

    • Research and resolve vendor on-boarding issues
    • Assist with data migration activities
    • Ensure integrity of vendor data and assist with year-end processing.

·       Assist with Invoice Workflow Issues

    • Resolve workflow stoppage with corrective actions
    • Reassign invoice transactions assigned to invalid approvers

·       Open Payable File Exceptions

    • Run the Open Payable File for Production Vendors for Agency review
    • Prepare Disbursement Proposals /Journals for Off Cycle Payables.

·       Generate A/P Journals

    • Prepare weekly Disbursement Proposals /Journals
      • Production
      • House Expenses
      • Intercompany Expenses
      • Employee Expenses

·       Prepare Cash Application Journals

    • Prepare Payment Journals for all Cash receipts
    • Ensure payments are matched in ARC and uploaded into AX with client’s supported remittance advice

·       Prepare GL Journals 

    • Prepare GL Journals for all non-trade receipts, reclass entries, write-offs and bank fees

·       Sarbanes & Oxley and Audit Support

    • Prepare and review SBOX and audit selections
    • Assist with audit requests and walkthroughs

Additional Responsibilities

  • Work with the general accounting department to resolve A/P and A/R related issues
  • Liaise with local agency finance on all A/P and A/R issues

Other requirements:

  • College degree
  • 3-5 year’s work experience
  • Excellent analytical, interpersonal, and communication skills
  • Must be detail-oriented and be able to work in a meticulous manner


  • Experience working on an ERP system such as Microsoft Dynamics AX, SAP, or Peoplesoft
  • Agency or marketing services industry experience


Financial Control,   Corporate Finance  





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