May 14, 2019

Temp to Perm Receptionist/Office Manager US-NY-New York Job ID 2019-3071

  • TravelClick, Inc.
  • US-NY-New York
Full/Part-Time Administration Hospitality - Hotel

Job Description

TravelClick is currently seeking a Temp to Perm Receptionist/Office Manager. The selected candidate will provide support to the entire New York office. The ideal candidate must have both excellent written and verbal communication skills. Must also be detail oriented and possess strong organizational skills. This position requires excellent interpersonal skills and the ability to work both independently and as part of a team.

Responsibilities

Receptionist:

  • Arranging a complex calendar of meetings and travel, including proactively ensuring that all managers have all necessary information and materials. 
  • Answering/managing phone calls. 
  • Completing and following up on expense reports and other forms. 
  • Filing, copying, editing and preparing documents. 
  • Managing or supporting special projects.
  • Provide general support to visitors.

Office Manager:

  • Ordering and maintaining office supplies, equipment and services.
  • Monitor and maintain office supplies inventory.
  • Review and approve office supply acquisitions.
  • Organize and execute company events.
  • Ensuring smooth and effective office IT, in coordination with the IT team. 
  • Developing and managing contracts with office service vendors. 
  • Developing and updating forms, manuals, procedures and policies. 
  • Overseeing facilities in coordination with facilities staff, ensuring a visually appealing and comfortable office space. 
  • Planning and coordinating staff meetings, events and team-building activities. 
  • Exercising sound judgment and problem-solving skills that allow the office to function professionally and efficiently.
  • Manage contract and price negotiations with office vendors, service providers and office lease.
  • Provide back up support to Executive Admins.

Basic Qualifications

Basic Qualifications: 

  • High School Diploma/GED required.
  • 2+ years of experience as a Receptionist or Office Manager.
  • Knowledge of Microsoft Office (Word, Excel, PowerPoint).

Additional Characteristics:

  • Bachelor’s Degree preferred.
  • Strong organizational, analytical and problem-solving skills.
  • Ability to prioritize tasks and anticipate changing needs.
  • Ability to multi-task in a fast-paced environment.
  • Strong verbal and written communication skills.
  • Capacity to interact and interface with people on all levels and of all backgrounds.
  • Ability to work well under pressure, handle interruptions and adjust priorities throughout the day.
  • Aptitude to grasp complex tasks and carry out directions independently.
  • Upbeat, positive and “can-do” attitude.

CLICK ON LINK BELOW TO BE DIRECTED TO OUR WEBSITE FOR YOUR APPLICATION PROCESS https://careers-travelclick.icims.com/jobs/3071/receptionist-office-manager/job?mode=job&iis=Job+board&iisn=HIRE+VETERANS

EEO Statement

“All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.”

States

NY  

Security Clearance

NO Security Clearance

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