Temp to Perm Receptionist/Office Manager US-NY-New York Job ID 2019-3071
Hospitality - Hotel
TravelClick is currently seeking a Temp to Perm Receptionist/Office Manager. The selected candidate will provide support to the entire New York office. The ideal candidate must have both excellent written and verbal communication skills. Must also be detail oriented and possess strong organizational skills. This position requires excellent interpersonal skills and the ability to work both independently and as part of a team.
Arranging a complex calendar of meetings and travel, including proactively ensuring that all managers have all necessary information and materials.
Answering/managing phone calls.
Completing and following up on expense reports and other forms.
Filing, copying, editing and preparing documents.
Managing or supporting special projects.
Provide general support to visitors.
Ordering and maintaining office supplies, equipment and services.
Monitor and maintain office supplies inventory.
Review and approve office supply acquisitions.
Organize and execute company events.
Ensuring smooth and effective office IT, in coordination with the IT team.
Developing and managing contracts with office service vendors.
Developing and updating forms, manuals, procedures and policies.
Overseeing facilities in coordination with facilities staff, ensuring a visually appealing and comfortable office space.
Planning and coordinating staff meetings, events and team-building activities.
Exercising sound judgment and problem-solving skills that allow the office to function professionally and efficiently.
Manage contract and price negotiations with office vendors, service providers and office lease.
Provide back up support to Executive Admins.
High School Diploma/GED required.
2+ years of experience as a Receptionist or Office Manager.
Knowledge of Microsoft Office (Word, Excel, PowerPoint).
Bachelor’s Degree preferred.
Strong organizational, analytical and problem-solving skills.
Ability to prioritize tasks and anticipate changing needs.
Ability to multi-task in a fast-paced environment.
Strong verbal and written communication skills.
Capacity to interact and interface with people on all levels and of all backgrounds.
Ability to work well under pressure, handle interruptions and adjust priorities throughout the day.
Aptitude to grasp complex tasks and carry out directions independently.
“All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.”
Join our outstanding global team and take your career to new heights at TravelClick. Become an integral part of our important mission to help more than 25,000 customers around the globe make better business decisions and to know, acquire, convert and retain guests. Help us to continuously improve our award-winning suite of solutions, provide better insights through our unique data and improve results for our hotel customers.
Whether you work from one of our offices across the globe or remotely, at TravelClick you will be challenged to achieve things you never thought possible.
Work with a team of innovators and like-minded results-oriented team members in the exciting hospitality industry. Thrive in a truly global environment and collaborate within a supportive culture with a team that cares about you, your unique skills and goals for the future.
At TravelClick, we are always looking for smart, energetic and hardworking people to join our team. We guarantee you’ll be challenged, grow and meet people from across the globe. It won’t always be easy but it will be fun and rewarding. And if you are like us, you wouldn’t want it any other way.