Apr 09, 2020

Field Administrator/Sr. Field Administrator/Field Administrative Coordinator TN-Covington TGT, 3947 Hwy 179 East, Covington, TN, USA Req #622

  • Boardwalk Pipelines, LP
  • Covington, TN
Full-Time Administration Information Technology (IT) Installation - Maint - Repair Management Oil and Gas Other

Job Description

Field Administrator/Sr. Field Administrator/Field Administrative Coordinator

TN-Covington TGT, 3947 Hwy 179 East, Covington, Tennessee, United States of America Req #622

Thursday, February 20, 2020

Boardwalk Pipelines, LP primarily provides transportation and storage of natural gas and liquids for our customers. Additional information about the Partnership can be found online at www.bwpipelines.com.

 

We are currently looking for a Field Administrator/Sr. Field Administrator/Field Administrative Coordinator for our Covington, TN office.

 

POSITION DESCRIPTION:

 

In this role, you will be sending & receiving email, answering phones, copying, faxing, scanning, shipping and receiving, maintaining meeting rooms, maintaining office supplies and equipment and maintaining sign-in sheets, DOT driver record keeping, EH&S record keeping, invoice processing, maintaining files, payroll and input of accounts into Oracle, tracking of vehicle inspections and insurance, updating O&M book, ERP Book and maintaining the OMS software as it relates to operations and maintenance.

 

Responsibilities also include p-card review and coordination, audit tracking, organizing and tracking of Alignment Sheets, DOT record keeping, emergency information notifications, Event Response Manual updates, hazardous material shipping, local incident tracking and banding and loading pallets.

 

You will interact with every department in the corporate offices and other field locations, producers, customers, landowners, governmental agencies and contractors/vendors and must comply with all required safety and environmental training and have a good understanding of applicable company policies and procedures.

 

Additional administrative skills include but are not limited to:

*Invoice coding and submitting to Accounting

*Assisting with creating and monitoring the area operating budget

*Maintaining office machinery and inventory of office materials and supplies

*Requisitioning and tracking shipments and receiving materials and supplies

*Developing project folders and status tracking

*Assisting with Scope of Work Agreements and Veriforce OQ documentation for activities

*Assisting the Area Manager and area personnel in support of the area operations

*Compliance tracking and auditing (OMS or Maximo, Veriforce, and other routine monthly type of inspections)

*Developing project folders and status tracking

*Becoming familiar with accounting codes, purchasing program and preparation of requisitions, inventory and setting up projects in the online system

*Facilitating and preparing project completion reports

Office and meeting area cleaning

*Organizing meetings as necessary and preparing meeting room presentations

*Organizing filing system and track/audit compliance activities

 

This position will also be responsible for the administrative duties for our Bald Knob, Arkansas area.

 

Normal work hours are 7:00 A.M. – 3:30 P.M. weekdays.

 

REQUIRED SKILLS, KNOWLEDGE AND EXPERIENCE:

 

*High school diploma or equivalent

*Advanced computer skills with Excel, Word, PowerPoint, MS Mail and other computer operating systems

*Advanced typing skills and excellent interpersonal skills

Ability to learn computer based systems for project preparation, requisitions, project tracking, compliance tracking, etc.

*Valid driver’s license with a safe driving record

*Self-motivated and have a strong commitment to personal and team safety

*Strong written and verbal communication skills and the ability to interact with all levels of personnel

*Good economic and critical thinking skills

*Experience with Microsoft programs as well as the ability to read, comprehend and follow company procedures *and manufacturer’s guidelines

*Works well in small groups

*Ability to prioritize and manage multiple responsibilities

 

PREFERRED SKILLS, KNOWLEDGE AND EXPERIENCE:

 

*Administrative experience in an industrial utility office setting

*Associate’s degree

*Advanced experience with Oracle accounting systems

*Experience with Operations Management System

*Technical school or college

 CLICK ON LINK BELOW TO BE DIRECTED TO OUR WEBSITE FOR YOUR APPLICATION PROCESS:

https://usr57.dayforcehcm.com/CandidatePortal/en-US/bwp/Posting/View/1019

We are proud to be an EEO/AA employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing.

Other details

  • Job Family Ops Field
  • Job Function Field Administration
  • Pay Type Hourly
  • Travel Required Yes
  • Travel % 10
  • Required Education High School

States

TN  

Security Clearance

NO Security Clearance

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