Feb 15, 2019

Institute for Healthy Childhood Weight Specialist

  • American Academy of Pediatrics
  • Itasca, IL, USA
Full-Time Health Care Nonprofit - Social Services Program Management

Job Description

Seeking a self-starter to provide administrative and project coordination support for Institute for Healthy Childhood Weight (“Institute”), including monitoring and tracking budgets/expenses and ensuring compliance with sponsorships and grants. This position will serve as the team specialist for the creation and dissemination of Institute communication, social media and web materials for internal and external constituencies.

Some tasks would include:  
•    Monitor and track the budgets and expenditures for Institute sponsorships and program-specific grants. Process invoices, track expenses using AAP electronic systems, compare expenses to budget, and develop forecasts.
•    Coordinate all contracts and consulting agreements associated with the Institute. Develop outgoing contracts both for project subcontractors and for Institute grantees.
•    Develop and maintain databases documenting major Institute milestones, presentations, communications, project status, participating sites, to facilitate interim reporting to funders as well as development of annual reports to funders, stakeholders and constituents.
•    Coordinate Continuing Medical Education (CME) applications, tracking and manage reporting for all Institute sponsored CME. Solicit and track site/participant related data relevant to IRB and MOC requirements for Institute related projects.
•    Plan, coordinate, and conduct Webinars, virtual meetings, and conference calls as requested by Institute staff and leadership.

Qualifications needed:
•    Bachelor’s degree in business, marketing, communications or related discipline, or an equivalent combination of relevant education and work experience required.
•    Two to three years’ related project coordination and/or administrative experience required, including creating and maintaining tracking systems, managing project components, budget monitoring and expense processing, and drafting correspondence.
•    Experience with Web site editing/maintenance and developing and implementing communication/marketing materials preferred. Experience with obesity initiatives or in a health-related setting helpful.
•    Excellent organizational, interpersonal, and communication skills required, including strong writing and proofreading skills. Must be detail-oriented, able to work independently, think creatively, and coordinate multiple projects in a time-efficient manner.
•    Proficiency with MS Office (Word, Excel, PowerPoint) essential; experience with Web editing software, listserv management, databases, and meeting conferencing software (i.e., WebEx) preferred.  
•    Some weekend work and travel required.

To learn more about the organization, see a full job description, and/or apply for the position, please visit https://www.aap.org/employment.

The American Academy of Pediatrics offers an excellent work environment, competitive salary, and a comprehensive benefits package. As a reaffirmation to our employee-focused culture, since 2005 the AAP has been named one of the 101 Best and Brightest Companies to Work for in the Chicagoland area. Additionally, we are an Equal Opportunity Employer of Minorities, Females, Individuals with Disabilities, and Veterans that values the strength diversity brings to our workplace.

Reasonable Accommodation: Individuals with a disability in need of a reasonable accommodation regarding the job application process may call 630-626-6297. Please note, only those inquiries concerning a request for reasonable accommodation will receive a response.


Nutrition and Diet,   Project Management,   Administrative Support,   Public Health Administration  



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