Nonprofit - Social Services
The American Academy of Pediatrics, the nation’s leading advocacy organization for children’s healthcare, is seeking an organized and proactive administrative professional to coordinate projects for the Strategic Partnerships for Child and Family Health (SPCFH) committee, section, council and team operational activities. This position will coordinate budget management, content and resources development, digital communications, and on-site and virtual education programs. In addition, this individual will serve as a team specialist for Web and collaboration sites, virtual meetings and trainings.
Some tasks would include: 1. Coordinate budget development, expense monitoring, variance reporting and forecasting for administrative accounts and committee, council, section and project accounts. Develop and maintain internal budget monitoring systems to ensure consistency across the area, and train (SPCFH) staff on implementation of these systems. Monitor and distribute budget sheets on a monthly basis. Assist staff in monitoring operational and grant budgets. 2. Provide technical assistance to other areas within Healthy Resilient Children, Youth and Families on budget management and operations. Train staff on budget development and management, digital communication and conducting on-site virtual education meetings and trainings. 3. Complete and coordinate contracts and consulting agreements for initiatives including development of outgoing contracts for project subcontractors, consultants and grantees. Create and maintain a system to track deadlines and deliverables for all awards. 4. Manage SPCFH Web sites, including design and content updates, in collaboration with related managers and IT staff. Develop and maintain SPCFH collaboration sites. Lead virtual meetings and Webinars, providing technical assistance and training to team members on use of software (e.g., WebEx) and assist with meeting set up and facilitation. 6. Provide administrative and project support to committees, councils, and sections, including recruitment and retention initiatives, new member communications, member surveys, budget monitoring, agenda development, meeting planning, report writing, technical assistance, responding to inquiries. 7. Collaborate to identify, design and implement innovative communication tools and strategies (newsletters, social media, infographics, e-bulletins, brochures and education materials) to promote team projects and initiatives.
Qualifications needed: 1. Bachelor’s degree in business administration, communications, public health, or related field required, or an equivalent combination of relevant education and work experience. Knowledge of public health principles. 2. Two to three years’ related project coordination and/or administrative experience required, including creating and maintaining tracking systems, managing project components, budget monitoring, expense processing, drafting correspondence. 3. Must take initiative, pay close attention to detail, be able to manage multiple priorities simultaneously, and collaborate effectively with various internal and external constituents. Excellent organizational, time management, oral/written communication, and critical thinking skills required. Strong technical acumen with proficiency in MS Office (Word, Excel, PowerPoint) required and the ability to learn new technologies; experience with Web maintenance software (e.g., SharePoint), Web conferencing software (i.e., WebEx), and MS Publisher preferred. Some overtime, weekend work, and travel required.
To learn more about the organization, see a full job description, and/or apply for the position, please visit https://www.aap.org/employment.
The American Academy of Pediatrics offers an excellent work environment, competitive salary, and a comprehensive benefits package. As a reaffirmation to our employee-focused culture, since 2005 the AAP has been named one of the 101 Best and Brightest Companies to Work for in the Chicagoland area. Additionally, we are an Equal Opportunity Employer of Minorities, Females, Individuals with Disabilities, and Veterans that values the strength diversity brings to our workplace.
Reasonable Accommodation: Individuals with a disability in need of a reasonable accommodation regarding the job application process may call 630-626-6297. Please note, only those inquiries concerning a request for reasonable accommodation will receive a response.
The American Academy of Pediatrics (AAP) is a membership organization of 67,000 pediatricians and approximately 475 staff committed to the optimal physical, mental, and social health and well-being for all infants, children, adolescents, and young adults. The AAP promotes pediatrics and advances child health priorities by developing policy, conducting research, building coalitions, raising public awareness, funding community-based projects, and supporting training and professional education for our membership.
Mission: The mission of the American Academy of Pediatrics (AAP) is to attain optimal physical, mental, and social health and well-being for all infants, children, adolescents, and young adults. To accomplish this mission, the AAP shall support the professional needs of its members.
Our fabulous benefits: Health, Dental, Vision, LTD/STD, Vacation, Sick, Holiday pay, 401K/403B, Health and Wellness Reimbursement Program, Goal Achievement Program, Tuition Reimbursement, Life Insurance and AD&D Insurance, Flexible Spending Accounts.