Jan 11, 2019

Executive Secretary

  • Merck
  • Upper Gwynedd, PA, US

Job Description

Requisition ID: ADM010263

Merck & Co., Inc. Kenilworth, N.J., U.S.A. known as Merck in the United States and Canada, is a global health care leader with a diversified portfolio of prescription medicines, vaccines and animal health products. The difference between potential and achievement lies in the spark that fuels innovation and inventiveness; this is the space where Merck has codified its legacy for over a century. Merck’s success is backed by ethical integrity, forward momentum, and an inspiring mission to achieve new milestones in global healthcare. This is an exciting opportunity to join the Merck Vaccines Organization in a position providing direct administrative assistance to the following three roles: Executive Director, Alliance Operations & Tender Management; Executive Director, International Commercial Operations; Executive Director, Public Health Partnerships.  
This position supports a fast-paced and dynamic global environment. We are seeking candidates who are proactive and act with a sense of urgency, thrive in complexity, demonstrate resilience, and model the highest caliber of values and standards.
This role oversees the administrative coordination and execution required for senior leadership including:
  • Coordination and scheduling global meetings with colleagues as well as with external (non-Merck) partners based in multiple time zones in and outside the US 
  • Collaborates with administrative peers who support leaders and other key stakeholders that partner across Merck Vaccines  
  • Expense management, project oversight and other key activities

Responsibilities include, but are not limited to:
  • General Secretarial/Clerical duties constitute approximately 20% of job responsibilities.
  • Produces/completes various work assignments requiring analytical ability, independent judgment, creativity and problem-solving skills.
  • Collaborate with admins supporting broader Global Marketing & International Commercial Operations (GM&ICO) and Public Health & Engagement (PHE) teams
  • Coordinate meetings, teleconferences and events with non-Merck individuals while maintaining strict confidentiality of Merck IP, sensitive information, know-how, trade secrets, etc.
  • Prepare expense reports, purchase orders and payment requests in COMET – ensuring compliance to Merck guidelines
  • Schedules frequent and complex, multi-leg international travel
  • Coordinates large, complex meetings
  • Coordinates visits from visitors, partners, vendors, etc
  • Supports the administration and use of multiple Team Sites
  • May coordinate special projects and/or other responsibilities as assigned

Education Minimum Requirement:  
  • Required: High School Diploma
  • Preferred: Advanced education or certifications such as (e.g. Certified Administrative Professional, Project Management Professional Certification, Professional in Human Resources Certification, Bachelor’s Degree, etc)

Required Experience and Skills: 
  • Minimum of (8) years Administrative Assistant experience
  • Minimum of (5) years Administrative experience supporting Executives
  • Advanced computer skills using (MS Office 365, Outlook, Word, Excel, Power Point) and operation of other Merck/MSD internal systems
  • SAP experience processing expense reports, purchase orders, payment Requests, vendor add forms, as well as run reports within SAP

Preferred Experience and Skills:
  • 10 or more years administrative experience supporting a senior executive
  • Prior experience supporting multiple Band 600 (or equivalent) leaders
  • Demonstrated experience scheduling and coordinating frequent and complex, multi-leg domestic and international travel
  • Experience managing cultural diversity in a business setting
  • Experience with Yammer and/or other social media platforms
  • Experience with working in a global mindset
 In accordance with Policy 82 - Job Posting and Employee Placement, all employees subject to this policy are required to have a minimum of twelve (12) months of service in current position prior to applying for open positions. Our employees are the key to our company’s success.  We demonstrate our commitment to our employees by offering a competitive and valuable rewards program.  Our Company’s benefits are designed to support the wide range of goals, needs and lifestyles of our employees, and many of the people that matter the most in their lives.  If you need an accommodation for the application process please email us at staffingaadar@merck.cm.  Search Firm Representatives Please Read Carefully: Merck & Co., Inc. is not accepting unsolicited assistance from search firms for this employment opportunity.  Please, no phone calls or emails.  All resumes submitted by search firms to any employee at Merck via email, the Internet or in any form and/or method without a valid written search agreement in place for this position will be deemed the sole property of Merck.  No fee will be paid in the event the candidate is hired by Merck as a result of the referral or through other means. Visa sponsorship is not available for this position. For more information about personal rights under Equal Employment Opportunity, visit:             EEOC Poster            EEOC GINA Supplement            OFCCP EEO Supplement Merck is an equal opportunity employer, Minority/Female/Disability/Veteran – proudly embracing diversity in all of it’s manifestations.

Job: Administrative Svcs Generic
Other Locations:
Employee Status: Regular
Travel: No
Number of Openings: 1
Shift (if applicable): 1st
Hazardous Materials: None
Company Trade Name: Merck

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