Position Objective: Provide general clerical and operational support services to a federal client related to the following activities: records inventory, file services, and records lifecycle scheduling and dispositioning.
Duties and Responsibilities:
Provide general assistance for miscellaneous duties and activities associated with records inventory.
Prepare the files for shipment to other client locations in compliance with the client security requirements.
Maintain inventoried records including: adding barcodes to boxes and files and updating the inventory system as needed.
Inventory and barcode client case files into the established inventory management system in preparation for the move to other client locations.
Provide application support for records inventory database.
Perform quality assurance of data entry, label application and other efforts supporting file inventory.
Updating and maintaining box location/space assignment in the inventory management system.
Prepare boxes for electronic retrieval to include labeling, bar-coding, and quality assurance.
File incoming mail.
Pull, return, repair, and expand files.
Update client systems to show status of file request.
Search client systems for information.
Update records databases with record location or status.
Receive and disseminate records.
Servicing file requests (researching, locating, retrieving, forwarding, and returning to shelf).
Destroy client files under the guidance and direction of the client.
Inventory records being destroyed/transferred.
Prepare records for transfer/destruction.
High School Diploma or Equivalent
Active Top Secret Clearance
One year professional experience
Experience in an office environment is preferred
Must demonstrate general clerical principals, practices, and techniques. Experience in organizing and maintaining files and records database/recordkeeping systems, prepare routine, non-complex, documents, and taking technical direction from a diverse group of federal staff members.
Capable of performing quantitative and qualitative work that is measured in final product and/or production.
Capable of lifting 40 pounds.
Ability to climb up and down ladders to access shelving and files. Access may be performed using ladders or work assist vehicles.
Must be able to successfully pass company and client background checks.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
*This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required by this position.
GAP Solutions is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected Veteran status.
GAP Solutions champions the missions of our Federal Government customers and delivers value through people, process, and solutions.
We employ talented and experienced personnel passionate about the missions of our customers. We achieve service excellence by satisfying customer needs, strengthening operations, and saving money. We apply proven frameworks and engage inter-organizational stakeholder groups to help customers resolve complex business challenges and minimize organizational risks. We follow a disciplined and rigorous ISO 9001:2008 registered quality system to realize customer objectives and continue exceeding 90% customer satisfaction ratings.
We are a rapidly growing company with 400 employees nationwide. Our practice areas include Emergency Management, Process Management, Security & Information Management, Information Technology Services, and Scientific Research, Analysis, and Policy Development.