Mar 22, 2018

Records Consultant - Alexandria, VA, US 22304 (1974)

  • GAP Solutions, Inc.
  • Alexandria, , United States
Full-Time Administration

Job Description

Job Title:
Records Consultant
Alexandria, VA 22304 US (Primary)
Job Type:
Regular, Full-Time
Administrative / Clerical
High School Diploma or Equivalent
Job Description:


Position Objective:   Provide general clerical and operational support services to a federal client related to the following activities: records inventory, file services, and records lifecycle scheduling and dispositioning. Must liaise directly with customer Technical staff and contract Program Manager in support of functional areas and/or projects.


Duties and Responsibilities:

  • Independently perform a variety of records management support tasks for customer Branch Chiefs, COR and other customer technical POCs.
  • Populate and maintain data records in various databases and spreadsheets related to document control and inventory tasks.
  • Support special projects related to priorities of the Records Management Division.
  • Provide support in areas to include client system space management, quality assurance of data entry in client system, client system ticket processing, misfile and mail research, client data uploading, initial file reviews, and quality checks and disassemble for destruction.
  • Provide general assistance for miscellaneous duties and activities associated with records inventory.
  • Prepare the files for shipment to other client locations in compliance with the client security requirements.
  • Maintain inventoried records including: adding barcodes to boxes and files and updating the inventory system as needed.
  • Inventory and barcode client case files into the established inventory management system in preparation for the move to other client locations.
  • Provide application support for records inventory database.
  • Perform quality assurance of data entry, label application and other efforts supporting file inventory.
  • Updating and maintaining box location/space assignment in the inventory management system.
  • Prepare boxes for electronic retrieval to include labeling, bar-coding, and quality assurance.
  • File incoming mail.
  • Pull, return, repair, and expand files.
  • Update client systems to show status of file request.
  • Search client systems for information.
  • Expand shelves.
  • Scan records.
  • Update records databases with record location or status.
  • Receive and disseminate records.
  • Servicing file requests (researching, locating, retrieving, forwarding, and returning to shelf).
  • Destroy client files under the guidance and direction of the client.
  • Inventory records being destroyed/transferred.
  • Prepare records for transfer/destruction.


Job Requirements:


Basic Qualifications:

  • High School Diploma or Equivalent
  • Active Top Secret Clearance
  • Three years professional experience


Minimum Qualifications:

  • Experience in an office environment is preferred
  • Must demonstrate general clerical principals, practices, and techniques. Experience in organizing and maintaining files and records database/recordkeeping systems, prepare routine, non-complex, documents, and taking technical direction from a diverse group of federal staff members.
  • Capable of performing quantitative and qualitative work that is measured in final product and/or production.
  • Capable of lifting 40 pounds.
  • Ability to climb up and down ladders to access shelving and files. Access may be performed using ladders or work assist vehicles.
  • Must be able to successfully pass company and client background checks.


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


*This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required by this position.  


GAP Solutions is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected Veteran status.





Security Clearance

Active Top Secret

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