Mar 01, 2019

Administrative Assistant

  • Acumen LLC
  • Burlingame, 94010, United States
Administration

Job Description

The Administrative Assistant position provides support to all departments in the company by completing a variety of administrative, clerical, reception, and project-based work.

Job Functions and Responsibilities:

Under direct supervision, the Administrative Assistant performs some combination of the following job functions:

  • Greets visitors and answers and screens incoming calls
  • Receives, sorts, and routes all incoming mail and deliveries
  • Responds to inquiries received via phone, mail, and email or appropriately routes them to more senior employees
  • Organizes and maintains paper and electronic files
  • Performs general administrative duties such as copying, faxing, and filing
  • Tracks and purchases office and kitchen supplies after receiving purchasing approval
  • Maintains conference rooms, kitchens, and common areas
  • Coordinates with other administrative staff to ensure reception coverage during vacation, sick leave, and/or meal breaks
  • Manages calendar appointments and schedules meetings
  • Assists other administrative team members with various duties
  • Conducts internet research and summarizes findings
  • Participates in planning company events

In addition, the Administrative Assistant:

  • Complies with company policies and with applicable laws and regulations
  • Demonstrates professionalism in the workplace
  • Performs other duties as assigned

Job Requirements:

Required Skills

 

Education and Experience:

  • High school diploma and some college-level course work
  • No prior work experience required

Position-specific Qualifications:

  • Courteous and professional in person and on the phone
  • Strong organizational skills and attention to detail
  • Strong oral and written communication skills
  • Familiar with Microsoft Office Suite
  • Able to prioritize tasks and meet deadlines in a fast-paced environment
  • Able to work in a team-oriented environment
  • Able to demonstrate critical thinking and problem-solving
  • Strong information-gathering and analysis skills
  • Able to maintain confidential records and information
  • Able to use basic office equipment such as fax machine, copier, etc.
  • Able to demonstrate integrity, flexibility, and collaborative approach to work
  • Able to work occasional evenings and weekends

Qualifications Desired:

  • Bachelor’s degree
  • Demonstrated aptitude and enthusiasm for learning
  • Interest in health and social policy
  • Able to lift 20 lbs. and sit for long periods of time
  • Familiar with office administrative and company policies and procedures

States

CA  

Salary

$ per year

Security Clearance

NO Security Clearance

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