May 08, 2024

Prospect Research Specialist

  • American Academy of Pediatrics
  • Hybrid (Itasca, IL, USA)
Full-Time Administration Business Nonprofit - Social Services Other Research Operations Project Management

Job Description

The American Academy of Pediatrics (AAP) is in search of a passionate individual to conduct prospect management research activities to support AAP individual giving. Reporting to the Senior Manager, Development Services, this position will provide actionable data on prospects and collaborate with Development staff to develop strategies that effectively identify new donor outreach and solicitation. In addition, this role will assist senior leadership with scheduled meeting preparation and report on the productivity of research activities. If you have two years of related experience working with large amounts of data and synthesizing information into actionable recommendations, we encourage you to apply. 

Some tasks include:
1.  Identify and conduct comprehensive biographical and financial research on prospective individual and family donors and funding collaboratives using creative and approved internal and external sources. Determine wealth indicators and use this data to provide appropriate gift capacity ratings. 
2.  Participate in prospect meetings with gift officers to assist with determining portfolio assignments and cultivating strategies based on data findings. 
3.  Collaborate with Development staff on wealth and peer screening, in-house database mining, and engagement/affinity and model scoring. 
4.  Leverage knowledge of AAP initiatives to source and screen prospects based on AAP standards.
5.  Provide project management support to Development staff in proactive prospecting efforts, including management of an online request form used by gift officers.
6.  Create a proactive news feed on selected prospects, utilizing methods such as daily news screenings, reviewing push technology/alerts, and social feeds. Select and deliver relevant news headlines to gift officers in a timely and constructive manner. 
7.  Prepare prospect profiles and briefing books for the CEO, CDO, and gift officers by concisely interpreting and summarizing large amounts of information. 
8.  Identify and recommend new prospect cultivation opportunities for senior leadership.
9.  Create systems for storing information on prospects that support enhancements to the development database.
10. Contribute to building a best-in-class prospect research function at AAP by conducting periodic assessments, process improvements, and other activities that result in growing contributions from individuals and families. 
11. Keep current on research technologies and best practices and recommend tools and subscriptions to advance prospecting activities.
12. Maintain the confidentiality of sensitive information and uphold the Donor Bill of Rights and other ethical standards. Ensure prospect research collection follows the professional standards outlined by the Association of Professional Researchers for Advancement.
13. Perform all other duties as assigned.

Qualifications needed:
1.  Bachelor’s degree in business, communications, non-profit management, or related discipline or an equivalent combination of relevant education and work experience required.
2.  At least two years’ related experience working with large amounts of data and synthesizing information into actionable recommendations. Experience working on fundraising activities and within a non-profit or association preferred.
3.  Must be able to conduct sophisticated searches in electronic and print sources; use data mining tools; and analyze, interpret, summarize, and present large amounts of information effectively. Excellent organizational, project management, interpersonal, critical thinking, analytical, and written/verbal communication skills required. Must pay close attention to detail, work both independently and as part of a team, manage multiple priorities simultaneously, meet deadlines, take initiative, handle confidential information with sensitivity and discretion, collaborate effectively with various internal and external constituents, and maintain a positive and cooperative team-oriented work environment with a commitment to equity, diversity, and inclusion. Strong technical acumen essential with proficiency in MS Office and relational databases (eg, Salesforce), and the ability to learn and apply new technologies; experience with document collaboration sites (e.g., SharePoint) and virtual meeting platforms (e.g., WebEx, Teams) preferred. Some evening and weekend work may be required.

Hybrid work environment of 40% of work time in the office per month.

To learn more about the organization, see a full job description, and/or apply for the position, please visit

The AAP offers an excellent work environment, competitive salary, and a comprehensive benefits package. As a reaffirmation to our employee-focused culture, since 2005 the AAP has been named one of the 101 Best and Brightest Companies to Work for in the Chicagoland area. Additionally, we are an Equal Opportunity Employer of Minorities, Females, Individuals with Disabilities, and Veterans that values the strength diversity brings to our workplace.

Reasonable Accommodation: Individuals with a disability in need of a reasonable accommodation regarding the job application process may call 630-626-6297. Please note, only those inquiries concerning a request for reasonable accommodation will receive a response.


Business Analysis-Research, Fundraising



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