Apr 11, 2024

Maintenance Planner - Westminster, MA

  • Sprague Operating Resources LLC
  • Fitchburg, MA, USA
Full-Time Inventory Logistics Purchasing - Procurement Warehouse

Job Description

Owned by our parent company, Hartree Partners, NE Renewable Power is made up of 7 Biomass electric generating power stations located in Maine, New Hampshire, and Massachusetts. These stations play a crucial role in supplying locally sourced renewable energy to the people of New England.

Starting in April, Sprague will be bringing its over 150 years of energy operating experience to the operations of these facilities, and we’re hiring a Planner for the Westminster, MA location.

Who we are: 

Sprague takes a collaborative, customer-centric approach to providing best-in-class energy products and related services throughout the Northeast. Founded in 1870, we pride ourselves on offering customers the expert solutions and high-quality service that help their businesses thrive in any market landscape. Sprague values innovation, safety, integrity and people. We know that our people are what set us apart from our competition, and we work hard to make sure each employee across our 20+ locations knows how important they are to our community. 

We offer great benefits! Medical benefits and retirement contributions start on your first day!

  • 401(k) Traditional and Roth plans with employer match of 100% of the first 6% of the employee’s contribution
  • Defined Contribution Plan with an automatic 2.6% contribution from Sprague
  • Paid Volunteer Time
  • Tuition reimbursement
  • Flexible Working Policy
  • Choice of high deductible and PPO Health Plans to fit your individual needs
  • Wellness Program

Job Summary / General Purpose:

The Maintenance Scheduler/Planner at our 18 MW wood-fired biomass power plant in Westminster, MA is responsible for coordinating and optimizing the plant resources in the maintenance and operations area by completing procurement activities, planning contract maintenance activities, maintaining the plant warehouse and inventory control, maintaining the Computerized Maintenance Management System (CMMS), and overseeing shipping and receiving of goods. This position will be responsible for supporting the daily planning and scheduling of all maintenance as directed by the Maintenance Manager. The employee exercises independent discretion and judgment within established company and plant policies, procedures and practices.

This position operates from established procedures, performing duties independently under general direction and minimum supervision. Decisions are made within prescribed operation procedures and guidelines. The position encounters new and varied work situations involving a moderate degree of complexity.

The Maintenance Scheduler/Planner reports to the Maintenance Supervisor and works in cooperation with the other facility Managers and maintenance employees as needed to insure the safe, efficient, reliable, operation and maintenance of the plant.

Major Duties / Responsibilities:

Procurement Activities 

  • Contact vendors and contractors to obtaining quotes or estimates for goods and services.
  • Review specifications, scope of work, and pricing with appropriate Managers, consultants or employees.
  • Submit Requests For Quotations (RFQ).
  • Submit Purchasing Requests.
  • Procure goods and services with approved purchase order.
  • Coordinate deliveries and work dates with vendors and contractors, respectively.
  • Expedite deliveries and start dates.
  • Audit procurement activities to ensure that they comply with Administrative Procedures and other requirements

Contract Maintenance Activities

  • Plan and coordinate mechanical, electrical, and technical contract maintenance activities with appropriate Manager and employees within the assigned area of responsibility, including daily, short-range and long-range planning.
  • Perform continuous review of plans and activities to determine ways to increase the value of the Owner's asset.
  • Prepare, track and maintain cost estimates and schedules.
  • Utilize records and reports to assist in establishing frequency of maintenance requirements.
  • Interact with Operations staff to improve maintenance effectiveness.
  • Ensure the maintenance activities are properly supported with necessary parts, tooling and services on a timely basis.

Plant Warehouse and Inventory Control

  • Receive goods into place in inventory through Mainsaver.
  • Maintain records of equipment and tools that are off site for service or repair.
  • Complete audit of inventory as determined in the Administrative Manual or as directed by Managers.
  • Report issues, errors, and discrepancies to Management on a timely basis.
  • Perform other duties as needed to maintain the warehouse and inventory control.

Computerize Maintenance Management System (CMMS)

  • Maintain vendor list and vendor information in Mainsaver CMMS.
  • Complete purchase requisitions in Mainsaver. CMMS
  • Input inventory information (adds/deletes) to maintain accurate CMMS inventory.
  • Ensure proper approval is obtained on purchase orders.
  • Input work orders.
  • Assist Maintenance Supervisor managing work orders.
  • Manage Tasks.
  • Adjust Preventive Maintenance frequency as directed.
  • Maintain equipment list and history.
  • Report CMMS issues to Management on a timely basis.
  • Provide training and problem solving for other employees on the CMMS.
  • Perform audits on portions of the CMMS.
  • Maintain paper and electronic files to document maintenance history, in particular with respect to required compliance.
  • Perform other duties as needed to maintain the CMMS.

Shipping and Receiving of Goods

  • Receive goods into the warehouse.
  • Ensure other employees receive the goods into the CMMS properly.
  • Oversee the return of goods as needed.
  • Inspect and properly ensure goods received match specifications required in purchase order.
  • Place goods into proper location as quickly as possible.
  • Notify purchasers that goods have been received in inventory.
  • Maintain list of shipping options for return goods, equipment shipping, expediting, or other shipping requirements.
  • Perform other duties as assigned.



Security Clearance

NO Security Clearance

Job Requirements

Education / Experience / Skill Requirements:

  • Ability to understand procedures and instructions specific to the area of assignment as would be acquired in four years of high school.
  • 5 years of experience in a maintenance role, preferably in the power generation industry.
  • Requires strong personal computer skills specifically in Word, Excel, and CMMS. Experience in MP2
  • is a strong plus.
  • Ability to maintain strict confidentiality of sensitive information.
  • Excellent negotiation and problem-solving skills.
  • Skills in procurement, purchasing requirements, analysis and negotiation.
  • Effective in building and managing supplier relationships.
  • Proven verbal and written communication skills.
  • Excellent/effective interpersonal/team skills.
  • Organizational skills with the ability to meet deadlines and manage multiple tasks.
  • Display a positive attitude; highly motivated and results oriented.
  • Must possess basic math skills, good verbal communications skills, and be proficient with the use of power and precision tools.
  • Must be cooperative with those he/she contacts in this work and have the ability to work without direct supervision.
  • Must know the hazards involved and the safety precautions to be practiced in the operation and maintenance of power plant equipment and machinery.
  • Work within and ensure strict adherence to all safety practices and procedures.
  • Must be able to respond to audio alarms and variations of sound.
  • Basic data entry/computer skills.
  • Act as a team member with all employees; comply with all NE Renewable Power policies and procedures.
  • Work as a team. Must be able to pool our knowledge and energy to work in tandem to completely understand and productively respond to all business challenges.

Work Environment: Environmental or atmospheric conditions commonly associated with the performance of the functions of this job.

  • Protective equipment such as hard hats, safety glasses, air masks, ear protection, chemical suits, hot gloves, high voltage protective equipment and other equipment must be worn in the performance of some duties.
  • Work with hazardous materials may be required.
  • Requires working extended working hours, varied shifts or 12-hour shifts with weekend and holiday work as required by schedules, workload and plant conditions. On call status (day and night) may be required.
  • Includes working indoors and outdoors.

Physical requirements: commonly associated with the performance of the functions of this job. The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

  • Possibility of working on feet for extensive periods, requiring stair and ladder climbing; and routinely lifting 50 pounds.
  • Must be able to work in elevated areas, confined spaces and in extreme heat and cold conditions.
  • There are extensive smoking restrictions in and around the facility.
  • Ability to meet the highest attendance requirements.
  • All employees will participate in the Fitness for Duty Program. This program includes a post offer physical examination and drug screening and post-employment random drug screening.

Sprague is an EEO/AA employer.  We strongly encourage minorities, females, Vets and individuals with disabilities to apply.

As a federal contractor we adhere to OFCCP employment regulations. Click here for OFCCP compliance information

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